Exhibitors Guidelines
WACAC College Fair exhibitors play a major role in the success of each of our programs. The Executive Board of the Western Association for College Admission Counseling (WACAC), along with members of the local planning committee are responsible for creating a professional and safe environment for the delivery of WACAC’s College Fair program.
Basic exhibitor guidelines include:
• Make sure to arrange payment before each WACAC fair begins.
Institutions that have not made payment in advance of the start
of a WACAC fair will not be allowed to remain in the exhibit area.
• Arrive on time at the fair and staff your booth during fair hours
• Dress to best represent your school
• Stay for the entire program. WACAC will follow up with schools
that are no-shows. In the event of an emergency, institutions are
asked to contact Rosa Greeff at wacaccollegefairs@yahoo.com to
confirm cancellation.
• Make sure to check in at the information booth
• Booths are restricted to three representatives per booth
• Recruitment is restricted to the parameters of the booth
• Audio-visual equipment should not interfere with other exhibitors
• Displays can not exceed or obstruct the view of adjacent booths
• Promotional giveaways (including raffles and drawings) are strictly
prohibited. Only literature pertaining to the college or university is permitted
• Be courteous to other exhibitors and fair attendees
• Fill out the exhibitor evaluation and return it to the information booth at the
conclusion of the fair
• Keep the aisles clear of boxes and materials
Failure to adhere to these guidelines will result in your institution being asked to vacate your booth and the WACAC College Fair.
Counselors, Students and Parents
Here are some tips to faring well at a college fair.Admissions Officer, Office of Undergraduate Admissions
ADMISSIONS COUNSELOR
ADMISSIONS COUNSELOR
Director of International Relations, Latin America
Senior Associate Director of Admissions
Southwest Regional Assistant Director of Admission
ASSISTANT DIRECTOR OF GRADUATE ADMISSIONS
ADMISSIONS COUNSELOR
Senior Admission Counselor
University Evaluator/Admission Counselor
VICE PRESIDENT FOR ENROLLMENT
Associate Director of Enrollment Technology
ADMISSIONS COUNSELOR
Assistant Director of Admissions—California
ASSISTANT DIRECTOR OF UNDERGRADUATE ADMISSIONS
VICE PRESIDENT AND DEAN OF ADMISSIONS AND FINANCIAL AID
Assistant Director for Diversity Recruitment
Assistant Director/Western Regional Representative
Admission Counselor/Assistant Director of Admission
Dean of Admissions
Director of Admissions
Director, Admissions and Records (#2AAR03)
VICE PRESIDENT FOR ENROLLMENT MANAGEMENT
Assistant Director of Recruitment and Retention
Support Specialist for College Counseling and Dean of Studies
Assistant Director for Graduate Admissions
Associate/Assistant Director of Admission
Admissions Counselor (2 Positions available)
Assistant/Associate Director of Recruitment
Director of Admission
Associate Director for Multicultural Recruitment (Admission Program Manager I)
Admissions Counselor II (Assistant Director, Recruiting and Admissions)
Admission Counselor
Admission Counselor/Assistant Director of Admission
Director of Admissions and Recruitment
Government Relations
WACAC Hires Sacramento Lobbyist
Legislative Update: July 28, 2009
Executive Board
An organization is as effective as the people who work for it — and that’s as true of WACAC as it is of any other group.
The Fast Track to College Act
The GIVE Act
EAP now satisfies Basic Skills Requirement (CBEST) for Teacher Credential
Daunting federal college-aid form flunks with most families
More Scrutiny Needed of the University of Phoenix’s Recruiting Practices
Three Accused in Fraudulent College Aid Case
The Final Stimulus Bill
Federal Update: February 10, 2009
The Senate Sheds Education Aid
The Senate Weighs In
Stimulus Plan Would Provide Flood of Aid to Education
Stimulus Bill Includes Billions of Dollars in Help for Students and College
AB 540: Education for all students
Former senator Pell dead at age 90
Texas Legislators Will Push New Immigration Laws
UC officials debate accepting more non-Californians to boost revenue
WACAC Legislative Conference - Nevada
Get the latest updates on the 2009 1st Annual Nevada Legislative Conference.
The 1st Annual Nevada Legislative Conference
February 5, 2009
Best Western Airport Plaza Hotel & Conference Center - Reno, NV
Online registration is now open! Click here
We are delighted to bring you the 1st Annual WACAC Legislative Conference in Nevada!
This inaugural Legislative Conference in Nevada will bring together members of WACAC and NVSCA to present the Legislative Platform to members of the Nevada Legislature. Members will learn legislative advocacy strategies, meet with Nevada State Legislators, and network with colleagues regarding critical legislative issues in the State.
Conference Schedule:
8:30 a.m. Welcome/Continental Breakfast
8:45 a.m. – 11:15 a.m. Legislative AdvocacyTraining
11:15 a.m. – 12:00 p.m. Lunch
12:00 p.m. – 12:45 p.m. Travel to Carson City, NV State Legislature
1:00 p.m. – 2:30 p.m. Meet with Legislators – Capitol Appointments
2:45 p.m. – 3:30 p.m. Travel to Reno, Airport Plaza Hotel
3:30 p.m. – 4:30 p.m. Legislative Debriefing & Discussion
Legislative Appointments
Please designate your home and work legislative representatives when you register. Visit http://mapserve.leg.state.nv.us/website/lcb/viewer.htm to identify your legislators. If you are unable to enter the information at the time of registration, please be sure to email , GRAC Co-Chair.
Business attire is appropriate for meeting with legislators.
WACAC Legislative Priorities:
• Add a Counseling Consultant position with the Nevada Department of Education
• Millennium Scholarship Sustainability
Registration Cost:
Free for WACAC members, $30 for non-members
Online registration is now open! Click here
Online registration will be open until January 23; after that date, only on-site registration will be available.
Conference Site and Lodging:
Best Western Airport Plaza Hotel & Conference Center
1981 Terminal Way
Reno, NV 89502
(800) 648-3525
http://www.airportplazareno.com
$67.00 room rate (mention WACAC)
You must call the hotel directly at (800) 648-3525 to make your reservations.
WACAC will reimburse one night’s lodging for a shared double room with another WACAC Member. You must pay for the lodging and request reimbursement from WACAC. We will explain reimbursement procedures at the conference. If you prefer a single room, WACAC will cover ½ the cost of the room expense.
Conference Meals:
Continental breakfast and lunch will be provided.
Transportation to the Conference:
Reno/Tahoe International Airport
http://www.renoairport.com/ is the closest airport.
To get to the Hotel:
From Interstate 80, take the Plumb Lane/Villanova exit. Turn left at the first light and go under the freeway. Go straight through second light. Airport Plaza Hotel is on the right. (Participants may walk from the Airport, as the hotel is directly across the street.)
We’re looking forward to seeing you at the 1st Annual WACAC Legislative Conference - Nevada!
Please contact , GRAC Co-Chair if you have any questions.
Stacking the Deck at the Career College Association
Lawsuit over illegal immigrant tuition revived
Obama outlines broad plan for US education
McCain Comes Out Against Affirmative Action
Membership Directory
These directories are updated daily for the current membership year and are accessible using your login info for RegOnline (this is the email and password that you used when you joined WACAC.) These directories contain contact information for, and are ONLY available to, members who are “paid in full.”
Please note: the directory contained in the Membership Login Panel (top portion on the right menu bar) is not current or maintained. The directories on this page are the official WACAC directories.
To access the Membership Directory, please click here
Diversity, Equity & Access
Membership Directory
These directories are updated daily for the current membership year and are accessible using your login info for RegOnline (this is the email and password that you used when you joined WACAC.) These directories contain contact information for, and are ONLY available to, members who are “paid in full.”
Please note: the directory contained in the Membership Login Panel (top portion on the right menu bar) is not current or maintained. The directories on this page are the official WACAC directories.
Click on the links to access the directories. Please have your login email and password ready.
2009 - 2010 Membership Directory (July 1, 2009 - June 30, 2010)
2008 - 2009 Membership Directory (July 1, 2008 - June 30, 2009)
2007 - 2008 Membership Directory (July 1, 2007 - June 30, 2008)
House and Senate Negotiators Approve Compromise Higher Education Act
Higher Ed Act
DURBIN INTRODUCES BILL TO BOOST COLLEGE ENROLLMENT FOR LOW-INCOME STUDENTS
Sizing Up the Spellings Commission
3 States Poised to Vote on Affirmative Action
FY09 Appropriations Process Stalled
How the For-Profits Go for Students
Bipartisan accord reached on war funding bill
Assembly Delegate
Education Benefits for Veterans
Unusual (and Improper) Way to Lower Default Rates.
Education and Labor
Government Relations News
Share, Learn, Connect Documents
Counselor resources from Share, Learn, Connect events in Northern and Southern California.
Share, Learn, Connect - Bay Area and Sacramento 2010 Documents
Community College Route to the Four Year College
Financial Aid 101
CSU Update
Cost Calculator
Counseling Students with Disabilities
Counseling Undocumented Students
Desperately Seeking Scholarships - Colleges that Claim to Meet the Full Financial Needs of Students
Desperately Seeking Scholarships - Scholarship Tips!
Desperately Seeking Scholarships - Scholarships for African American Students
Desperately Seeking Scholarships - Scholarships for Asian American Students
Desperately Seeking Scholarships - Scholarships for Latino Students
Desperately Seeking Scholarships - Financial Aid for International Undergraduate Students
Desperately Seeking Scholarships - Scholarships for Undocumented Students 2
Ethics 101
Helping Students find their Voice in the College Essay Outline
Helping Students find their Voice in the College Essay Pt_1
Helping Students find their Voice in the College Essay Pt_2
Helping Students find their Voice in the College Essay Pt_3
Helping Students find their Voice in the College Essay Pt_4
Honors Colleges Programs
How to Help Students Successfully Transfer From Community Colleges
How to Help Students with Learning Disabilities Transition from High School to College
How to make the most of a College Fair Part
How to make the most of a College Fair Part 2
Member2Member Demonstration
Reading Financial Aid Packages
The Transition to College for Students with Disabilities
Social Networking and the College Search Process
Transitioning Students and Parents to College
What Makes Test Prep Good
Working with Nonprofits Panel - In Good Hands, but Whose?
The Art of Recommendation Writing
Teacher Recommendation Form
Share, Learn, Connect - LOS ANGELES 2010 Documents
Palisades Charter High School Fact Sheet
Public-Private Counselor Partnership
Share, Learn, Connect - LOS ANGELES 2009 Documents
Agenda - Help! I’m A New Counselor!
Agenda - 2008/2009 Test Schedule
Agenda - College Admission Test Information
Agenda - College Counselor Calendar
Agenda - College Counselor Responsibilities
Agenda - Creating a User-Friendly College Center
Agenda - Financial Aid Night Intro
Agenda - References I Couldn’t Do Without
Agenda - So You’re Applying To College (general)
Agenda - What About Paying For College
Agenda - Estimated College Costs 2008/2009
Agenda - Free Scholarship Searches
Agenda - Internet Sites for College Centers
Authorizing Accommodations for College Testing - Accommodations
Authorizing Accommodations for College Testing - College Testing
Authorizing Accommodations for College Testing - ACT vs. SAT (page 1)
Authorizing Accommodations for College Testing - ACT vs. SAT (page 2)
Independent Counselors and Secondary School Counselors Working Together Effectively
Share, Learn, Connect - BAY AREA 2009 Documents
College Visit Programs - Marie Rector
Considering the Audience - Jan Russell
CSU Information - Tammy Teixeira
CSU Update - Frieda Lee - SFSU
FinancialAid 101 - Luanne Buchman
Navigating the Admission FA Process - College Board
Testing Accommodations - College Board
Understanding Voice - Jan Russell
What Jon R Would Have You Consider - Jon Reider
Chief Assembly Delegate
Assembly Delegate
Assembly Delegate
Assembly Delegate
Assembly Delegate
Professional Development
Assembly Delegate
Assembly Delegate
Assembly Delegate
NACAC Editorial Board
The Higher Education Act
Jury Orders U. of Phoenix Parent to Pay $277 Million
NACAC State and Regional Associations
NACAC has 23 chartered, state and regional affiliate associations that work to respond to the professional needs of their members and to be part of the delivery system for NACAC programs and services at the local level..
The national association and the state and regional affiliates are linked by joint programs and governance operations. The presidents and presidents-elect of state and regional affiliates serve on the State and Regional Presidents’ Council in an advisory capacity to the NACAC Board of Directors.
Dakota ACAC
Great Plains ACAC
Hawaii ACAC
Illinios ACAC
Indiana ACAC
Iowa ACAC
Kentucky ACAC
Michigan ACAC
Minnesota ACAC
Missouri ACAC
New England ACAC
New Jersey ACAC
New York ACAC
Ohio ACAC
Overseas ACAC
Pacific Northwest ACAC
Pennsylvania ACAC
Potomic and Chesapeake ACAC
Rocky Mountain ACAC
Southern ACAC
Texas ACAC
Western ACAC
Wisconsin ACAC
The College Board Receives $680,000 Grant
Diversity, Equity and Access (DEA)
Committee Documents
Resource documents relating to WACAC Leadership Committees.
Admissions Practices Committee
NACAC Statement of Principles of Good Practice
NACAC Statement of Student’s Rights and Responsibilities
NACAC Abridged SPGP training resource
Diversity, Equity and Access Committee
Gay and Lesbian (LGBTQ) Student Resource Guide 
Fiscal Policy Committee
WACAC Fiscal Policy Guidelines
NACAC Conference - 2008 Call For Proposals
NACAC and USA Today
NACAC Catastrophic Events Related Information
Californians Recognized for Commitment to Student Academic Success
WACAC Toolkits for High School Counselors and College Admission Counselors
TOOLKIT FOR HIGH SCHOOL COUNSELORS
Welcome to the WACAC Toolkit for High School Counselors! You’ll find information, sample forms, and other resources to help you build and maintain your school’s college counseling program. Scroll down to find documents related to the following categories:
• College Counseling Office
• Letters of Recommendation, Secondary School Reports & Transcripts
• Preparing by Grade Level
• College Information
• Financial Aid & Scholarships
• College Search Process
• College Entrance Exams
• Application Resources for Students
• Resources & Links
To download MS Word or PDF forms:
1. Right-click on the link
2. Select “Save Link As…”
3. Save document to Desktop
We’re always looking for fresh material. If you’d like to contribute to the WACAC Toolkit, please email Maureen Eagle Gelberg at . Enjoy!
COLLEGE COUNSELING OFFICE
This section contains the nuts and bolts for creating a welcoming and well-organized college counseling office. Documents pertain to duties, timelines, communication pieces, and workshops.
Responsibilities
College Counselor Responsibilities (for LAUSD)
College Counselor Calendar (for LAUSD)
Creating a User-Friendly College Center
Working With Independent Counselors
Communication
Programs
LETTERS OF RECOMMENDATION, SECONDARY SCHOOL REPORTS & TRANSCRIPTS
This section offers questionnaires and forms to help write letters of recommendation. It also includes templates for Secondary School Reports and Midyear Grade Reports.
General
Letters of Recommendation Presentation
Request Forms
Counselor Recommendation, SSR, & Transcript Request Form
Counselor Recommendation Request Guidelines
Teacher Recommendation Request for Early Programs
Teacher Recommendation Request for Regular Decision
Teacher Recommendation Request Instructions
Transcript Request Form for Regular Decision
Transcript Request Form for Early Programs
Letters of Recommendation
Extra-Curricular Evaluation Report
Secondary School Reports
Secondary School Report Sample Form
Transcripts
Tracking Forms
Recommendation Tracking Form (For Teacher)
Recommendation Tracking Form (For Counselor)
Recommendation Tracking Form (For Student)
PREPARING BY GRADE LEVEL
This section provides academic planning tools organized by grade level.
Middle School
Middle School College Night Presentation
Freshmen & Sophomores
Juniors
Seniors (Pre-Admission)
My Personal Checklist for High School Graduation and College
So You’re Applying to College (Simple Guidelines)
Seniors (Post-Admission)
COLLEGE INFORMATION
This section covers the admission process at each type of postsecondary education institution (Community College, UC, CSU, and Private Schools). It also includes information about working with special population students.
General
Importance of Factors in the Admission Decision (NACAC Trends)
College Admission Process Presentation
Community Colleges
California State University System
CSU Academic Preparation Worksheet
The Application Process at the CSU System
University of California System
Comprehensive Review Factors for Freshman Applicants to the UC System
UC Freshman Admission Information
The Application Process at the UC System
UC Personal Statement Guidelines
Private Schools
The Application Process at Private Schools
Special Populations
Preparing Foster Youth for College
Structured Programs for Students with Learning Disabilities
The NCAA Requirements for College Athletes
FINANCIAL AID & SCHOLARSHIPS
This section provides information about financial aid and scholarships. It also includes information about working with special population students.
General
Per Year Estimated College Costs
Programs
Financial Aid Lesson for Government or Economics Class
Planning a Financial Aid Awareness Program
Scholarships
Free Online Scholarship Searches
Documents
Special Populations
COLLEGE SEARCH PROCESS
This section includes resources for helping students and parents navigate the college search process.
Getting Started with the College Application Process
How and When to Start the College Search Process
What Are You Looking For in a College (Self-Evaluation)
Factors to Consider in Making Your College List
Preliminary College Interest List
Safety, Target, and Reach Colleges
Top Ten Ways to Test-Drive a College
Questions to Ask at College Fairs
Helping Students Prepare for the WACAC Fair.
COLLEGE ENTRANCE EXAMS
This section contains information about the various college entrance exams, including descriptions, when they should be taken, and which colleges require them.
College Entrance Exam Schedule
APPLICATION RESOURCES FOR STUDENTS
This section offers helpful forms and tips for students regarding college applications.
General
Application Information and Tips
Tips for a Successful College Application Process
Top Ten Strengths and Experiences Colleges Look For in a High School Student
Helpful Hints for Your College Resume
Tips on Writing Your College Admission Essay
Typical College Application Essay Topics
Records
Records of Personal Honors and Awards
Tracking Forms
Application Materials Checklist 1
Application Materials Checklist 2
Recommendation Tracking Form (For Student)
RESOURCES & LINKS
This section provides a list of recommended books and websites. It also offers information about various professional development opportunities, such as conferences and workshops.
Essential Websites with Descriptions (Direct hotlinks also available HERE)
Resources I Could Not Live Without
WACAC Professional Development Information
For any questions, concerns, or to submit material for the Toolkit, please email Maureen Eagle Gelberg at .
Thank you to all of our contributors, and to all of the current and former Toolkit for High School Counselors Committee members: Anne Aubert-Santelli, Kay Bell, Linda Conti, Eileen Doctorow, NaDean Krasnove, Bonnie Laughlin, Cynthia Locke, Jami Pillasch, and Linda Zimring.
WACAC TOOLKIT FOR COLLEGE ADMISSION COUNSELORS
Everything a college admission counselor needs!
Welcome to the WACAC Toolkit for College Admission Counselors! You’ll find information, sample forms, and other resources to help you with your institution’s recruitment, counseling, and application review efforts. Scroll down to find documents related to the following categories:
· Admission 101
· Presentations
· Recruitment and Territory Management
· Application Review
· Transfer Counseling
· Special Programs
· Office Documents
· Resources & Links
ADMISSION 101
This section contains the nuts and bolts of the college admission profession. It includes a history of the profession, admission terms, and key documents.
NACAC Statement of Principles of Good Practice Key Points
We’re always looking for fresh material. If you’d like to contribute to the WACAC Toolkit, please email Maureen Eagle Gelberg at gelberg@usc.edu. Enjoy!
Other Development and Training Opportunities
29th Annual Summer Institute on College Admissions and School Relations
July 26–30, 2009
The University of San Diego
Join us at the five-day Institute on College Admissions and School Relations, and begin setting the foundation for a rewarding and lasting career in college admissions.
This annual event was designed to help newly hired admissions and outreach staff develop the skills necessary to build strong institutional partnerships and assist students in the coming years. Faculty from a variety of institutions will provide personalized instruction, while discussion-based workshops will give you an opportunity to make connections and network among peers.
For more information and to register, please visit The College Board.
SACAC Programs for Professional Development: Summer 2009
Please visit The SACAC website for registration information and more details on each program.
The SACAC “Sweet Tea” Tour (June 7 – 12)
Join us for some southern hospitality as we explore a wide variety of college options in the South. Our tour begins in Atlanta and takes us to Athens, GA, Birmingham and Tuscaloosa, AL. Each day we will visit at least two schools in our host cities where we will enjoy a tour and information session. Three evening workshops will be held during the week allowing participants a chance to discuss hot topics in college admissions and share ideas for best practices.
Cost: $425 for SACAC members, $475 for non-members.
For more information contact:
Co-Chair - , 813-885-1673
Co-Chair - , 904-396-5751
SACAC Summer Seminar, Tulane University, New Orleans, LA (June 17 – 20)
Summer Seminar is a workshop designed for high school counselors who are new to the field of college counseling or have less than 3-5 years of experience. Join us in New Orleans at our host site, Tulane University, and tour area colleges while you learn about each aspect of a college counselor’s responsibilities. Topics of interest include Counseling Models and Calendar, The Recommendation and Profile, The Admission Process, Special Talents and Athletics in Admission, Ethics in College Counseling, etc.
Cost: $425 for SACAC members, $475 for non-members ($325 commuter cost for members, $375 commuter cost for non-members).
For more information contact:
Co-Chair – , 704-721-7176
Co-Chair – , 423-634-5441
SACAC Dry Run, University of South Florida, Tampa, FL (July 31 – August 3)
Dry Run is an annual workshop designed to provide practical experience for new admission professionals. The program provides training in relevant basic skills and discussion of pertinent issues and situations encountered in the admission profession. Participants will attend presentations, engage in case studies, work within small groups with an experienced mentor, and participate in mock situation settings.
Cost: $400 for SACAC members, $450 for non-members.
For more information contact:
Co-Chair - , 813-974-6112
Co-Chair - , 407-823-6104
The Pacific Northwest ACAC Professional Development Committee is pleased to announce two opportunities for summer 2009.
Eastern WA / Western ID College Tour
We invite college counselors to blaze the trails with us in Eastern Washington and Western Idaho for a tour of colleges and universities. Our adventures will begin Sunday, July 12 and last through the week, ending July 17. Participating colleges include: Whitworth University, Whitman College, College of Idaho, Boise State University, Lewis-Clark State College, University of Idaho, Washington State University, and Gonzaga University.
Summer Institute
We’re bringing back the Summer Institute which is scheduled for August 3 – 6 at Lewis and Clark College in Portland, Oregon. Join a team of outstanding faculty to learn new tips for success in working with your students. Network with college counselors and admission professionals and enjoy a bit of the Pacific Northwest. The tentative agenda is available on the PNACAC website.
For registration information, visit the PNACAC website and select the “Professional Development” link.
Toolkit for Counselor Workshops
WACAC is partnering with ACT and College Board to provide a “Toolkit for Counselors” session at selected fall workshops. A new and improved Toolkit workshop is scheduled to be launched at the 2009 WACAC Conference. In the meantime representatives from WACAC will be attending select ACT and College Board workshops to explain the Toolkit. Look for a workshop location coming near you!
WACAC & NACAC College Fairs
A free program to the public since 1972, the WACAC and NACAC College Fairs allow students to interact with admission representatives from a wide range of postsecondary institutions to discuss course offerings, admission and financial aid requirements, college life, and other information pertinent to the college selection process. The WACAC College Fairs take place in conjunction with the NACAC College Fairs in Northern California, Southern California and Nevada. The NACAC College Fairs are also held throughout the United States.NACAC 2011 SPRING COLLEGE FAIRS
Saturday, March 19: San Francisco
Thursday, March 24: San Diego
Monday, March 28: Inland Empire
Tuesday, March 29: Orange County
Wednesday, Thursday, March 30-31: Los Angeles
Saturday, April 2: Ventura/Tri-County
For information on these fairs, please visit the NACAC website.
WACAC 2010 FALL COLLEGE FAIR
Sunday, November 7: University of Nevada, Reno
The Reno Fair costs:
$155 (through October 4)
$205 (October 5 - October 31)
$255 (after October 31)
$40 Scanner through October 31 ($50 after)
To register for this fair, click here here.
WACAC 2011 SPRING COLLEGE FAIRS
Sunday, April 3: University of the Pacific (tentative)
Monday, April 4: CSU Stanislaus
Tuesday, April 5: Sonoma State
Wednesday, April 6: Dominican University
Thursday April 7: Mission College
Friday, April 8: CSU East Bay
Saturday, April 9: St. Mary’s College
Sunday, April 10: Mira Loma High School (Sacramento)